1
Setup
Configure the pay period, company details and route rates.
Pay Period
Company Details
Route Pay Rates (£) — editable
2
Drivers
Manage your active driver roster, bank details and van hire charges.
| Name | Code | Fuel Card # | UTR | VAT | VAT No. | Sort Code | Account No. | Van Hire | Van £ | Next Inv # |
|---|
Archived Drivers
Drivers removed from the active roster. Their details are saved — click ↩ Restore to add them back.
Import Fuel Charges (Excel)
Upload your weekly fuel Excel file. Driver names and gross totals are extracted automatically.
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Drop fuel Excel here
e.g. wk13_fuel.xlsx — gross totals extracted per driver
3
Rota
Assign drivers to routes. Import from Excel or fill manually.
Import Rota from Excel
Export your rota Google Sheet as .xlsx and drop it here. Routes and drivers are populated automatically — Notes/AdHoc rows are ignored.
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Drop Rota Excel here
Reads route rows and driver names per day
Rota Table
Wickes Route Counter
Cross-check total Wickes runs for the week.
Fill in the rota to see counts.
4
Invoices
Review driver pay, then generate self-bill invoices.
Pay Summary — Review Before Generating
Go back to the Rota and fill in driver assignments to see the preview.
Ready to generate?
Invoice numbers advance when you click. Review the pay summary above first.
5
Payments
Download Monzo-ready bulk payment CSV for direct upload.
6
Accounting
Track income, costs and net profit. Export to your Google Sheet.
Income (enter gross amount received — VAT at 20% is extracted automatically)
DESCRIPTION
GROSS (INC VAT)
NET
VAT COLLECTED
Fuel Costs (fuel includes 20% VAT — reclaimable)
Other Expenses
Tick the VAT box if 20% VAT is included in the amount — it will be treated as reclaimable.
DESCRIPTION
AMOUNT (£)
INC VAT?
Weekly P&L Summary
Add income above to see your summary.